Category Archives: Coaching Skills

Assumptions and Blame

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“I’m done with the drama,” Ellie protested. “I try to promote a positive atmosphere around here, but all I get is bullying and backstabbing.”

“Oh, really?” I asked.

“Yes,” she replied. “Everyone seems to scatter for cover when something goes wrong, blaming other people, scooting out from under any accountability.”

“Are you sure this isn’t an isolated incident?” I wanted to know.

“No, this is more like a constant mental state of the team,” Ellie explained. “People position themselves so they always have an out, denying they have any responsibility. The air of blame is so thick you can cut it. You can feel it in the quiet whispers, the general tone of water-cooler talk.”

“I assume this is not organic evolution,” I smiled. “How did things get this way?”

“It started with our continuous improvement process. We were looking for things to improve on. We made a list, or rather I made a list. No one else could come up with anything.”

“Oh, so you’re the culprit,” my smile turned to a grin.

“Don’t lay this at my feet,” Ellie protested. “It’s the team that can’t get their act together.”

“And, you are their manager,” I nodded. “You describe the team as a group of incompetent players. And incompetence always seeks out blame. Competent people are in the game to get better. So, which do you have? Incompetence or competence?”

Ellie sat in silence before she finally spoke. “I knew you were going to pin this on me. You think my team’s behavior is influenced by the way I see them. As competent or incompetent.”

“Yes,” I agreed. “Our assumptions, the way we see the world drives behavior. If you see your team as incompetent, you will drive blaming behavior. If you see your team as competent, you will drive improvement. So, you better find out what they are good at.”

Industry Knowledge

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“We just made a great hire,” Evelyn announced. “We have been trying to recruit this guy for the past two years. Finally, he’s on our side.”

“So, what is so attractive, that you think he would make a good fit for the organization?” I asked.

“He is the break-out king,” she replied. “Every time we go to a conference in our industry, he is always one of the break-out leaders. His industry knowledge is top flight. On the lecture circuit, he is absolutely solid.”

“Given a problem to solve?” I squinted.

“He knows the answer before you even state the problem,” Evelyn was quick to respond.

I nodded in some agreement. “You told me that things in your industry were rapidly changing. What used to be, isn’t necessarily so, going forward. How open is your candidate to new ideas? Just curious.”

“That’s the thing,” she started. “He is so far ahead of the curve, he already knows what moves we should make.”

“How do you know?”

“Because he says so. Before you can even get halfway through explaining the problem, he can clearly state the solution.”

“What if he doesn’t understand the problem?” I smiled. “What if he solves the wrong problem? What if his solution worked somewhere else, but doesn’t work here? What if his solution is correct, but he can’t enroll people to execute? What if his solution works for the current problem, but creates unintended consequences later in time? There are some other things I want to learn about this person, his methodology and the frame from which he sees the world. It is wonderful to know everything, but that usually only works as a history lesson.”

Simulation and Real World

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“That’s the missing link in most training,” Madison continued. “We send people to training, thinking if they are just exposed to information, they would take the appropriate action. But having information, or data or watching, does not mean a person understands.”

“So how do you redesign training so that someone moves from seeing, or hearing to understanding what they see or hear?” I asked.

“Some people learn visually, by seeing something,” Madison started. “Some people learn through auditory, by hearing something. Some people learn kinesthetically, by feeling something. I think you have to hit all three, visual, auditory and kinesthetic. That’s why, during training, I think it’s important to embed some experience exercise. I want my team to feel it, touch it. Reading a book doesn’t mean you understand something. I want my team to feel it.”

“But, just because a person understands something doesn’t mean they are going to take action,” I said.

“Exactly,” she replied. “Even taking action in an artificial exercise in a classroom does not necessarily translate to taking action in the real world. Most training is ineffective because it doesn’t push people into the real world.”

Information, Understanding and Action

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“When you had the meeting,” I asked, “and two people volunteered ideas, how did you know they were the ones you could count on and delegate to?”

“I didn’t,” Madison replied. “Snap judgement would have said, give them a promotion, give them a raise, but just because they had one or two good ideas does not mean they could actually execute. Just because someone has information doesn’t mean they understand it. And, just because someone understands it, doesn’t mean they can take action, or will take action.”

“And?”

“So, I asked each of them to put together a small project team and test their idea to see how it worked. It was a project, on the real line, with real project members, using real materials and assemblies.”

“What did you learn?” I wanted to know.

“Both teams were successful,” Madison answered. “I have two leaders that I can continue to assign project work. Somewhere, there will be a failure point and then, I will know where they will bump their head. We can always work inside head bumps, but now I will know.”

“I’m encouraged,” I nodded.

“Not done yet,” Madison insisted. “Just because they have the information, doesn’t mean they understand it. Just because they understand it, doesn’t mean they will take action. Just because they take action, doesn’t mean they can consistently act to form a habit. That’s next.”

Persuasion

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“So, I should focus on execution?” Roberta asked.

“It takes both. Flawless execution of a bad idea is still a bad idea,” I replied. “But even if you have a good idea, unless the team believes in your idea, you will not get flawless execution.”

“So, it’s persuasion?” she wanted to know.

“The best persuaders are not those with the most powerful ideas,” I nodded. “The best persuaders are those who listen. Listening reveals the path to persuasion. The best salesperson I ever knew was fond of saying – if you will just listen to the customer for three minutes, they will tell what and how they want to buy.”

Bright Ideas, Insufficient

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“I thought my promotion to manager was to become better at directing people to get work done,” Roberta said. “You make it seem like there should be more focus on the team than on me. I thought I had to have the answers, the solutions?”

“You might have answers and your answers may be the most coherent. You might have solutions and your solutions may be the ones that save the day,” I replied. “But, it is not your answers, your solutions, your planning, your bright ideas that make the difference. It’s execution. I am also certain that you have high performance standards, and you would meet those performance standards if you could self-perform each step in the process. Yet, you have come to realize that successful initiatives are seldom accomplished by a single person, it takes a team. It’s not the idea harbored by a single individual, it’s the coordinated execution that transforms a dispirited group into a cohesive team.”

Fight for Respect

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“Being promoted to manager is not all it was cracked up to be,” Muriel moaned.

“How so?” I asked.

“When I was part of the team, we were all collaborators, working together, solving problems, in general, we had a really good time at work. Now that I am the manager of the team, they don’t seem to respect me or my position.”

“Tell me more,” I prompted.

“I tell them how to solve a problem, and they go about trying to solve it in a different way. When I catch them not following my solution, they push back. They seem to question everything I say. It’s like I am in a big fight for respect.”

I smiled. “If you feel like you have to fight for respect, you are more likely to get a fight than respect.”

A Zone of Judgement

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“I tried it,” Bowen shook his head. “I got stuffed. The team resisted. They told me everything was fine, that I was worried about nothing. They said, if my manager wasn’t happy with the team’s output, that was their problem. If my manager didn’t like it, he could just fire the whole team. They thought that was funny, knowing we would never just fire the whole team.”

“Okay,” I nodded. “So, what does that tell you about comfort zones?”

Bowen thought. “Comfort zones infect the way we think. It’s like a habit, so grooved that anything out of the zone must be wrong. The comfort zone looks like a position of judgement, self protecting the way we have always done things.”

“So, while habits help us routinize a process,” I said, “that habit lulls us into a sense of comfort that prevents us from seeing obstacles on the periphery. We ignore those obstacles until they become front and center. So comfortable is our zone, we may continue to deny the obstacle, call it unimportant, maybe not fair.”

Bowen looked straight at me. “I run a fine line. I want to create habits to ensure a consistency of output, that we are doing things the best way, efficiently. But, we also have to watch out that our comfort zone doesn’t cause us to deny new problems or circumstances that require a new response outside of our habit.”

I smiled. “And, how do you imagine getting your team to that point?”

Can You See What I See?

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Wesley was happy. “I stayed up most of the night last night, couldn’t sleep. I finally figured out a new process for the way we inspect parts coming off the line. It should speed things up and detect almost all the product defects.”

“Congratulations,” I smiled. “How is the team responding to the new process?”

“Oh, they don’t know about it yet,” Wesley replied. “I have a meeting with them in about ten minutes. I am sure they are going to be enthusiastic about the changes.”

“Quite certain, are you?” I continued to smile.

“I can tell by your question that you think I am overoptimistic about the team’s reaction.”

I chuckled. “Yes. You have a new story to tell the team that is different from the old story the team has been living with. You can see things about this new process that your team may struggle with. And, their old story will support their struggle. Do not underestimate the power of the story people tell themselves. Your new story has to pull the team all the way through the struggle so they begin to see what you see.”

Inner Dragon

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“It’s impossible,” Cheri shook her head. “I don’t see how it can be done?”

“Lots of impossible things have been done in the past. We even went to the moon,” I suggested.

“Yes, but this project has all kinds of traps built inside. I can feel it,” she said.

“Are those traps real, or imagined?” I asked. “I mean, there are real hazards. We don’t have to jump off a cliff to understand that we cannot fly. But many trepidations are only in our imaginations. We see them as fire-breathing dragons.”

“And, now you are going to tell me that dragons don’t exist?” Cheri was skeptical.

“Oh, no. They exist alright and are very real to you. An inner dragon is the most fierce. And, the one dragon you must slay before you can move forward.”