Category Archives: Performance

Is Flexibility a Skill?

“Three things you described, not paying attention, someone skipping a step, or someone too lazy to double-check, it sounds like a motivation problem,” I said, “but, you describe it as a skills problem?”

“Yes,” Addison replied. “I assume everyone comes to work each and every day with the full intention to do their best. And, yes, sometimes, their best isn’t good enough. But it is not because they don’t want to perform at a higher level, it’s because they don’t know how.”

“But, not knowing how, points to some sort of training response on your part. And, yet some people return from training and the underperformance persists?”

“I think,” Addison thought out loud. “Maybe our focus in training misses the mark. We think that training is all about technical information. We train on our sequence and standards, but our failure points are not because we don’t have a process or standards.”

“Where do you see the failure points?” I asked.

“It could be something as simple as flexibility. We have a process, but each project introduces some nuance that is not part of our process. If we don’t pay attention to the nuance, because we are not paying attention, or we aren’t looking for the nuance because we are following a rigid checklist, we are then surprised by a failure point. But, we don’t train flexibility.”

“Is flexibility a skill that can be trained?” I pressed.

“If we can break it down, yes,” she said. “Let’s take safety. We have a safety protocol we follow on every project, it’s a checklist and it’s a hard checklist. No compromise. But, it doesn’t cover everything. We have to be flexible. The height of a project makes a difference, confined space makes a difference, flammable materials make a difference, the depth of a dig makes a difference. We have to be flexible, to make adjustments to rules to accommodate differences. We don’t train flexibility.”

Is It the New Clubs?

“How’s your golf game?” I asked.

That was Nathan’s favorite question. “My favorite subject,” he replied with some delight. “I got some new golf clubs last week, lots of fun.”

“How was your score with the new clubs?” I wanted to know.

“You had to ask that question,” he looked at me sideways.

“Well?” I pressed.

“Well, probably the worst score I’ve had in the last year,” Nathan admitted.

“Maybe they are just lousy clubs,” I searched for an explanation.

“I know where this is going,” he replied. “If I want to get better at golf, I can either buy new clubs or work on my game. New clubs are nice, but maybe I should spend time working on my game.”

The Practice of Competence

“When you are in the hunt for a new team member,” I asked, “what are you looking for? You have a whole pool of people from which to choose. What are you looking for?”

“Experience,” Leo said. “The best predictor of future behavior is past behavior.”

I waited. “And what if that past behavior was incompetent?”

“Well, that’s different,” he replied. “I need someone whose past behavior was competent.”

“So, how do you tell?” I wanted to know.

“There is always skill,” Leo nodded. “If they have the skill, that would make them a good team member.”

“Have you ever known a candidate who talked a good game, but in the thick of battle became mercilessly useless?”

“Oh, yeah,” he agreed. “They have to be able to do more than talk. More than technical know-how. They have to be more than enthusiastic. They have to be able to do the work.”

“The best measure of performance is always performance,” I said. “So, what creates performance? Technical knowledge plays a role, it’s necessary, but not sufficient.”

“The best people on the team not only understand the technical part, but more importantly they practice. Day in and day out, until it becomes a routine grooved behavior.” Leo began to rock back and forth.

“So, when you ask about skills, you have to ask for more than technical knowledge. You have to ask about practice. What is your frequency of practice? What is your duration of practice? What is your depth of practice? What is your accuracy in practice? Because if you don’t practice a skill, what happens to competence?”

Life Happens or Does It?

“I can’t believe what just happened,” Cora explained. “We have been waiting for six weeks for a special material. Today, it landed on our loading dock, and it’s the wrong material.”

“And?” I asked.

“It’s got a six week lead time. We’re two weeks beyond deadline already,” she lamented. “The customer calls me twice a day. Yesterday, I told them the material would be here today. And, now it’s going to be another six weeks. I checked the SKU number and saw the mistake we made in ordering.”

“It seems like this is happening a lot, lately?” I made a question out of a statement.

“I just don’t know what it happening to us. Bad luck, I guess.” Cora looked disoriented.

“Is that the way life is? A series of things that happen to you?” I wanted to know.

“Yes, isn’t that just the way life is?”

“Depends on the way you see things,” I nodded. “If you see life as a series of things that happen to you, things will continue to happen to you. If you see things as a series of accomplishments, you will behave differently.”

“How so?” Cora looked at the ceiling, then back to me.

“If this project is just something that happens to you, then the project will take its own twists and turns before it ends eight weeks late. If this project is a series of accomplishments that you personally drive, what changes?”

“You mean, we might double-check SKU numbers?” she smiled.

“Double-check SKU numbers, create a project schedule that accommodates real lead times on materials, call the customer before they call you to manage expectations. It’s all in the way you see the world and how you participate.”

Steps to Necessity

“My question still stands,” Erica was insistent. “How do I get my team to the point where they believe performance is necessary?”

“It starts with competence,” I replied. “We cannot perform at a level where we are not competent. If we are not competent, then, not only will it NOT happen, it cannot be believed to be necessary. So, the first step in believing in the necessity of performance is to build the competence required.”

Erica was a good student. “And, competence is a combination of capability, skill and practiced performance?”

“Moreover,” I responded, “if we have the capability, possess the required skill and practice to the point of habit, then necessity follows. The habit of pace, at quality spec, produces the necessity of performance.”

Do You Feel Lucky?

More than 30 years ago, I was interviewed for a job and one of the interview questions was, “Tell me about a time when you were lucky?”

Since then, I have determined there are many things that occur outside of our control. Working with CEOs, there are many things that occur, which have direct impact on the outcome, yet, are outside the control of the CEO. “So, do you feel lucky?” said Inspector Callahan in the movie Dirty Harry.

Many decisions are made based on data, and many decisions are made based on intuition. The best decisions are made somewhere in the middle. Based on the data in front of me, what I know, do I feel lucky?

How do we take advantage of luck? Two things – preparation and mental fitness.

We do not know what will happen in the future, so we have to be prepared, not just for what we think will happen, but for all the possibilities of what could happen. Gideon Malherbe speaks directly about this preparation in his talk on Scenario Planning.

But, being prepared is only part of being lucky. Just because we might know what to do, does not mean we have the capability to do it. Do we have the mental fitness to see, analyze, adjust and execute. More importantly, have we practiced seeing, analyzing, adjusting and executing. What would happen if your volume suddenly doubled (being lucky)? Do you have the mental fitness to pick up the pace, reorganize your sequence, focus on strategic constraints?

Tell me about a time when you were lucky?

Time Management

“Jerome, by that look on your face, you seem a bit overwhelmed,” I observed.

“Is it that obvious?” he said, then looked around. “I guess you can see by the stacks of stuff on my desk that I am a bit unorganized.”

“That, and the scared look on your face,” I replied.

“I just, I just don’t seem to have enough time to get everything done,” he stammered apologetically. “I guess I need a course in time management.”

“Jerome, time cannot be managed. We can only manage ourselves in relation to time. So, you don’t need a course in time management, you need a course in self management. Look around your desk, at all the stacks, where is your focus, where is your attention?”

“I guess it’s all over the place,” Jerome surmised.

“Don’t guess, be deliberate. You see, you don’t have enough time, because you are all over the place. If you could determine your focus, the best place to focus your attention, you would have all the time to plan, to organize and determine next steps. If you are focused on the right thing, the right purpose, you will know in a nanosecond what needs to be done and what needs to be discarded. If you don’t have a focus, if everything has your attention, then you will probably have to carry around an organizer.”

Controlling the Future

“We have the forecast,” Samuel said. “All on a spreadsheet. We know what we need to sell by the end of this quarter.”

I looked up, smiled. “Do you mean, you know what you hope for? Do you mean, based on your explanation for the shortfall last quarter? Or is this just a guess?”

“Well, none of those. It’s just what we believe the CEO would be happy with,” Samuel explained.

“It’s nice to have an agreed upon target,” I surmised, “but do you think it will just happen from the number on the sheet or are you going to make it happen? Do you think you have the power to intervene on what will happen?”

“We are going to try,” Samuel looked determined.

“What will happen, will happen,” I replied. “Are you prepared to intervene in what will happen?”

“I told you, we will put in our best effort.”

“And, what if your current best effort isn’t good enough? Are you prepared? Look, your forecast is a target, not a predictor. We don’t know what is going to happen, nor do we control it. We don’t control what customers do. We don’t control what our competitors do. We don’t control how our supply chain performs. The only thing we can do is to prepare for whatever may happen. So, when it does, and it will, we are prepared. What does that preparation look like?”

You Are Part of the Problem

“You make it sound like the project failed, because it was our fault,” Roland pressed back. “The customer was being unreasonable.”

I held up my hand. “Stop,” I said. “Your customer came to you with a project. Projects are full of problems. They came to you for solutions. The first rule in being part of the solution is not to be part of the problem. Your explanation sounds eloquent, even reasonable, but your customer did not come to you for an explanation. Your explanation tells me more about you than it does about the project.”

Roland’s face turned glum. “So, we learned about the difficulty of the project, the time pressure of the deadlines, the negative demeanor of the customer. You said we missed something in our post-mortem.”

“What you missed,” I continued, “was your own contribution to the problem. You knew the complexity in the project, but mis-estimated your team’s capability to deal with the complexity. You knew the time pressure, but did not know your team would mis-fire in the face of that pressure. You knew the customer was prone to anger, but did not prepare to manage expectations. These are the lessons your mistakes were trying to teach you. Until you face those lessons, your next project will see a similar outcome.”

Long Term Consequence

“Clarity, competence, habits, conscientiousness. There’s more?” Mariana asked.

“I told you that making performance necessary was not a simple sleight of hand, or even a hat trick of three,” I said.  “The most powerful element of necessity is consequences. And, I am not talking about pizza for the team for a job well done. Necessity becomes a part of a person’s life.  Long term consequences. Over a decade, the difference in a person’s life has to do with clarity of aim, competence to perform, positive habits that build momentum and conscientiousness to persist toward the goal, in spite of obstacles. That difference is the consequence that matters in our quality of life.

“For you, as a leader, you must surround yourself, build your team with people who see performance as necessary. Not only for your goals, but for their own personal aspirations.”