Category Archives: Hiring Talent

You Can’t Interview for Attitude

“I get it,” Sara smiled. “I know, for someone to be a high performer, they have to value the work in the role. If they don’t place a high value on the work, it isn’t likely they will do a good job.”

“Not in the long run,” I confirmed. “In the short term, you can always bribe people with pizza, but once the pizza’s gone, you’re done.” (This is known as a diagnostic assessment.)

“I’m with you,” Sara nodded. “But how do you interview for values. I am afraid if I ask the question, straight up, I am going to get a textbook answer. The candidate is just going to agree with me.”

“Sara, when you are observing your team, watching them work, can you see their values?”

Sara stopped. “I think so, I mean, I can see enthusiasm. I can tell when someone is happy.”

“How can you tell?”

“I can just watch them,” she replied. “I can see it in their behavior.”

“Exactly. You cannot see a person’s values, you can only see their behavior. And that is what you interview for, their behavior. As a manager, just ask this question – How does a person with (this value) behave?”

Sara’s eyes narrowed. I continued.

“Let’s say that you have an accounting position and that accuracy, specifically with numbers is an important value.”

“You can’t ask them if they think accuracy is important. Of course, they will say – yes.”

I nodded. “As a manager, ask yourself this question. How does a person behave if they value accuracy in their work.”

“I know that one,” Sara jumped in. “I once asked our bookkeeper how she always balanced to the penny. She told me she always added things twice. People who value accuracy in their work always add things twice.”

“So, what question would you ask?” I pressed.

“Tell me about a time when accuracy was very important. How did you make sure you balanced to the penny?”
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The next group in our Hiring Talent program starts next Monday. To join the group, follow this link to pre-register.

Hiring Talent – Next Session – March 19, 2012

We are gathering the next group for our online program Hiring Talent, which kicks off March 19, 2012. As the economy (slowly) recovers, your next hires are critical. This is not a time to be casual about the hiring process. Mistakes are too expensive and margins are too thin.

Purpose of this program – to train managers and HR specialists in the discipline of conducting more effective interviews in the context of a managed recruiting process.

Candidate Interview

How long is the program? We have streamlined the program so that it can be completed in six weeks. We have also added a self-paced feature so participants can work through the program even faster.

How do people participate in the program? This is an online program conducted by Tom Foster. Participants will be responsible for online assignments and participate in online facilitated discussion groups with other participants. This online platform is highly interactive. Participants will interact with Tom Foster and other participants as they work through the program.

Who should participate? This program is designed for Stratum III and Stratum IV managers and HR managers who play active roles in the recruiting process for their organizations.

What is the cost? The program investment is $499 per participant.

When is the program scheduled? Pre-registration is now open. The program is scheduled to kick-off March 19, 2012.

How much time is required to participate in this program? Participants should reserve approximately 2 hours per week. This program is designed so participants can complete their assignments on their own schedule anytime during each week’s assignment period.

Pre-register now. No payment due at this time.

March 19, 2012

  • Orientation

Week One – Role Descriptions – It’s All About the Work

  • What we are up against
  • Specific challenges in the process
  • Problems in the process
  • Defining the overall process
  • Introduction to the Role Description
  • Organizing the Role Description
  • Defining Tasks
  • Defining Goals
  • Identifying the Level of Work

Week Two

  • Publish and discuss Role Descriptions

Week Three – Interviewing for Future Behavior

  • Creating effective interview questions
  • General characteristics of effective questions
  • How to develop effective questions
  • How to interview for attitudes and non-behavioral elements
  • How to interview for Time Span
  • Assignment – Create a bank of interview questions for the specific role description

Week Four

  • Publish and discuss bank of interview questions

Week Five – Conducting the Interview

  • Organizing the interview process
  • Taking Notes during the process
  • Telephone Screening
  • Conducting the telephone interview
  • Conducting the face-to-face interview
  • Working with an interview team
  • Compiling the interview data into a Decision Matrix
  • Background Checks, Reference Checks
  • Behavioral Assessments
  • Drug Testing
  • Assignment – Conduct a face-to-face interview

Week Six

  • Publish and discuss results of interview process

Pre-registration is now open for this program. No payment is due at this time.

Culture Fit as Part of a Role Description

Yesterday, I got a question from a participant in our Hiring Talent online program. In the Field Work assignment to create a Role Description (according to a specific template), the question came up.

Question:
I wasn’t sure about including the culture/values piece, as it is not something I typically see in role descriptions, however I felt strongly in doing so, as I think this is something that really lives in our organization, provides a compass for how decisions are made, how people interact, and is why we are able to attract and retain top talent.

Just curious – is the culture/value piece something you are seeing companies incorporate more and more into their role descriptions?

Response:
The culture/values piece is rare to find in a role description, but think about this.

What is culture? It is that unwritten set of rules, intentional or not, that governs the way we behave as a group. It governs the way we work together.

Here are the four criteria I interview for –
1. Capability for the level of work in the role (Time Span)
2. Skill (Technical knowledge and practiced performance)
3. Interest, passion (Value for the work)
4. Reasonable behavior (Habits, absence of an extreme negative temperament, -T)

The elements you describe in the Role Description, related to culture/values have a distinct place in the interview process. Where I can ask questions related to values, specifically value for the work we do, I am looking for interest or passion. Where I can ask questions related to habits, reasonable behavior, I am looking for fit with our culture.

These elements, interest, passion and culture fit are as critical to success as capability and skills. I look forward to seeing the questions generated by this Key Result Area in the Role Description.

If you would like more information about our online program Hiring Talent, let me know. I am gathering the next group to start on March 19, 2012.

Not Prepared for the Interview

“But, the resume is their experience,” Alisha complained. “It’s the central document I use, in the course of an interview.”

“The problem is, you look at the resume instead of the role you are trying to fill. You ask questions about the resume, instead of asking questions about the role and the candidate’s experience and capability related to the role,” I responded.

“But the resume is their experience,” Alisha repeated. “It’s the biggest piece of paper in the process.”

“The reason the resume is the biggest piece of paper is because you haven’t documented the Role Description, and you haven’t created a bank of questions off the Role Description. You are not prepared.”

“That’s not true,” Alisha protested. “I have several prepared questions going into the interview.”

“How many is several,” I asked for clarification.

“Well, seven or eight,” she replied.

“What if I told you, that you needed 60-80 prepared questions to feel really prepared?”

Playing Into the Hands of the Headhunter

“So, you think you have the upper hand in this interview process?” I asked. “Because you are the Hiring Manager and get to make the decision, you think you have the power during the interview?”

Alisha stopped. “Well, it is my decision.”

“When was the last time you conducted an interview for an open position on your team?”

“Nine months ago, we had to replace someone who left,” she replied.

“That’s part of the problem,” I pressed. “Hiring Managers don’t interview candidates often enough to get good at it. And when you do have to hire someone, there are all kinds of distractions that keep you from spending the time required to be fully prepared.”

“No, not at all. I have the time to spend to make sure I do this right,” Alisha pushed back. “I looked at the job description we updated last year for this position. It’s really pretty good. And we have some good resumes to look at.”

“So, you have some interviews scheduled this week?”

“Yes, I do, three appointments set up,” Alisha sounded confident.

“And, you’re prepared to talk to these candidates?”

“Well, yes. I have their resumes. That’s what I key off of. In my mind, I know what I am looking for, and I use their resume as a guide.”

“Did you ever think their resume was created by a professional headhunter, and that they’ve been coached, done role-play, all with the intent of beating you in a game of cat and mouse? If you use the resume to guide you in the interview, you are playing right into hands of the candidate. Is it possible the candidate has done more preparation for this interview than you have?”

It’s Not a Gamble

Greetings from San Jose. I would like to welcome our new subscribers from Sacramento.

“I just don’t know if he can do the job,” lamented Morgan. “It always seems to be a throw of the dice.”

“Why should it be a gamble?” I asked. “Why shouldn’t you be absolutely certain if Randy can do the job? He has worked here for two years.”

“Yes, but he has never been a supervisor before. And if we promote him and he can’t do the job, we will be stuck. We will either have to demote him or fire him. And demotion doesn’t work very well.”

“How can you be sure that he can perform all the tasks of a supervisor before you give him a promotion?” I probed.

Morgan had a blank stare for a moment, and then he realized it was a leading question. “You mean I should give him the tasks of a supervisor before I promote him?” Morgan was smiling now.

“Yes, not all at once. If you test him with project work, identical to the tasks of a supervisor, over a six week period and he is successful, you promote him. If he fails, you just stop giving him supervisor stuff.”

WHO is on the Team?

Greetings from Sacramento.

From the Ask Tom mailbag –

Question:
What do you feel are truly the most effective skills that I need to think about as a new manager?

Response:
Hiring and firing, top of the list. The most important skill for any manager is the ability to select the right team members. This makes all other management skills seem like a walk in the park.

The manager who selects the wrong team members will forever spend time trying to fix the problems that come from hiring mis-steps. And that time spent trying to motivate, coach and correct behavior will be frustrating, life will be miserable.

Take a sports team and put them up against any other team. To pick the team who will win the game, you only have to know the answer to one simple question.

Who is on the team?

Pick the right players and your life as a manager will be wonderful. Hiring and firing, top of the list.

My apologies to Michael Cardus for immediately using a sports analogy after his post yesterday, Sports Teams are not Work Teams. Quite good. Take a look.

What Matters in the Interview

Winging my way to Sacramento today, for a workshop tomorrow on the research of Elliott Jaques. Working with Lonnie Martin’s Vistage group.

Our 2012 edition of Hiring Talent kicks off today. This online program is now self-paced, on demand. For more information, follow the Sign-Up link.

This didn’t come from the mailbag, just a real conversation.

Question:
We’re glad that you’re here. We have a candidate down the hall. Our interview team has talked to him and everybody likes him. Can you spend a few minutes and see if you like him, too?

Response:
Sounds like an innocent question. But, no. Whether or not I like a candidate, makes no difference in the selection process. If you want to sit down with a role description and determine what capability, what skills, values and behaviors we need in that role, then you and I can have a conversation. Our conversation will help to craft 50-60 questions to ask the candidate.

But, in the end, I am not accountable for the performance of the selected candidate, it’s the hiring manager. I get to go home, the hiring manager is accountable for the output of the team. Part of that accountability is for the selection of team members.

Doesn’t matter if I like the candidate.

Undermining Authority of the Hiring Manager

“But I don’t want to undermine the authority of the Hiring Manager,” Rene repeated.

“This is not a question of undermining authority. In the end, who will be accountable for the output of the new hire?” I asked.

“That would be the Hiring Manager.”

“So, who will make the final selection out of the candidate pool?”

Rene glanced at the ceiling, “The Hiring Manager.”

“So, you are not undercutting the authority of the Hiring Manager. You are ensuring that a specific process is followed. Your most important contribution has to do with the candidate pool than the final selection. It is your role and the role of the Manager-Once-Removed to create a selection process that ensures the Hiring Manager makes the right decision. While I hold the Hiring Manager accountable for the output of the new hire, I hold the MOR accountable for the output (the decision) of the Hiring Manager.”

Next Monday, January 23 begins the Orientation for our online program Hiring Talent. Follow this link to sign up.

Do Not Sit Silent

We have been following the story the past few days of Rene, who had been asked to participate as a senior manager on a hiring team. Rene was NOT the Hiring Manager (who will ultimately be held accountable for the output of the new hire), nor the Manager-Once-Removed (who will be held accountable for the quality of the decision of the Hiring Manager). Rene’s role was to participate, and in most companies, the accountability and authority of that role remains undefined, most of the effort is wasted.

Neither Rene nor the hiring team knew what to expect of her. Rene’s participation on this hiring team was NOT a managerial role, carried no managerial clout, yet had distinct cross-functional accountability and authority. Rene was playing a collateral role at Stratum IV, collateral to the Manager-Once-Removed.

The collateral cross-functional role carries three distinct characteristics.

  • Rene has clear access to the MOR (and the Hiring Manager) to persuade
  • Rene has clear access to the MOR (and the Hiring Manager) to explain
  • If there is disagreement between Rene and the MOR, then they must do what the CEO expects them to do. If that expectation is not clear, they must consult the CEO for clarity.

So, Rene has clear accountability and authority. If Rene observes that a defined process is not being followed, I would hold her accountable for approaching the team to explain the process and to persuade the team to follow the process. It is not Rene’s role to sit silent in those meetings.