“One more thing, there is one more discipline that is critical to the success of this time management system,” I responded. “I was taught this several years ago by a firm who truly understood its power, it’s the weekly review.”
“Each Monday, every Monday, without fail, even if some members of the team were absent, there was a special meeting to review the action plans for the week. Daily was too often, monthly was too long, weekly was just right. The firm did this as a group.
“To that meeting, attendees would bring all the tidbits, scraps of paper, file notes, phone slips, due date reports along with the schedules of every person in the firm. The purpose was to review every possible action step in the time frame of that week, to make sure every person and every thing was fully scheduled.
“Around the table sat approximately $3000 per hour of billable personnel. The meeting lasted two hours so double that number. This was a $6000 meeting. That was the value the company committed to that meeting.
“The value of a full-on action-step-review on a weekly basis has been proven time and again. If you work alone, you need to meet with yourself to schedule your personal weekly calendar. If you work with other people, a mutual meeting can accomplish both personal calendars and cooperative calendars. The meeting can happen face to face or through some technical hookup when necessary.
“I always look for leverage. This is one powerful lever.”