Miriam crept into the conference so as not to disturb the rest of the meeting. Everyone was working hard on their business plan for 2020. “I’m having a bit of trouble,” she said. “I know all the steps for the plan, but I am just stuck.”
“And, from our structured planning model, step one is what?” I asked.
“Step one is to create the vision for my department. And that was easy. I think I got it all captured in a couple of sentences. It’s the rest of the plan that I am having difficulty with.”
“Interesting,” I replied, “that you can capture that much detail in two sentences.”
“Well, you are right,” Miriam confessed. “There isn’t a lot of detail, but I thought it would be better if it was short.”
“Miriam, here is the way the vision part of the plan works. The more detailed it is, the clearer the images are, the easier it is to write the rest of the plan. Instead of two sentences, write two pages. I want to know who your customers are and what services you provide. You probably have more than one customer segment, tell me how they are different and how your services to each are different? Tell me what position you hold in the marketplace, what your market share is? Who are your competitors? Tell me what your competitive advantage is, what are your core competencies? Who are your key personnel, how do you find them, how do you grow them? Tell me about your facilities, your plant? How do you control quality? How do you guarantee performance?”
Miriam left the room with a bit of thinking to do. A couple of days later, I read her vision statement. It contained all the detail we talked about and more. The plan that followed was clear and detailed, all driven by a carefully constructed word picture of the future.
The first step in the plan is vision.
Inventory of Current State