Category Archives: Teams

Getting Engaged in Work

“I am good at planning. I am good at delegating. I am good at making decisions, but I am not good at this warm and fuzzy stuff,” explained Ellen. We had been talking about her new department. The grapevine said some people were nervous and some might quit if they didn’t like her.

“Look, the point of management is not to win a personality contest, but if you want to get people engaged in their work, you have to get engaged with them.” I stopped to see if Ellen had a pulse. I could see by her body language that this was uncomfortable.

“But, I always thought it best not to get too close to my people. It just seems easier to be objective if I don’t really know too much about them, especially their personal lives,” Ellen continued.

“It seems easier to be objective? Or it just seems easier to be insensitive?” I asked. “The point is not be a huggy bear. The point is to gain willing cooperation from your team members, both together and as individuals.

“Does your company have a mission statement?” Ellen nodded.

“And does your department have its own mission statement?”

“Yes,” Ellen replied.

“Do things work better if the team mission statement supports the company mission statement?”

“Well, of course.”

“Ellen, believe it or not, your team members have their own personal mission statements. For most it is just rattling around in their head. Would things work better if their personal mission statement supports the team mission statement?”

“Well, I suppose, but how do I find that out?”

“That’s what engagement is all about. If you want your team to be engaged in their work, you have to be engaged with them. Meet me here tomorrow. We will talk about how to do that with the most powerful tool you have as a manager.” -TF

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The Intersection

Cheryl was impatient to get to her meeting. She knew how this get-together would be different. Her behavior would be the first to change. Instead of a one-way interaction, Cheryl planned to ask questions and listen.

“I know listening is important,” she said.

“It is the easiest thing to do and also the most difficult,” I prompted. “Tell me, what will you be listening for?”

“I will be listening for good ideas to solve this Quality Control issue,” Cheryl was quick to answer.

“That’s a good start, but the solution isn’t the hard part. Heck, they know the solution. The hard part is getting the solution executed. That’s where you have been getting push-back.”

Cheryl glanced at the ceiling, then at the table. “You’re right. The resistance has been implementing the inspection program. I will just have to try to understand their position better.”

“Cheryl, it’s more than listening for understanding. Understanding only gets you halfway there. You have to listen for discovery. You have to discover where their position intersects with your position. Only when you find that intersection, that common ground, can you begin a conversation to build the best solution. When you find that common ground, you will begin to build the trust necessary to gain the willing cooperation of your team.”

Cheryl lifted her pen to the paper on the table. She drew a line and wrote “the team.” She drew another line crossing and labeled it “me.” Where the lines intersected, she wrote “the starting place.”

We are hunkered down waiting for Ernesto to pass. Not too serious, but it was a good shake-out of our preparedness plans. We will be better prepared for the next storm. -TF

Who Has to Change First?

“So, what are you going to do differently?” I asked. Cheryl had just received some brutally honest feedback from her team. Rather than become defensive, she was taking it to heart, a really tough move for Cheryl.

“As much as I know that I have things figured out,” she said, “that doesn’t seem to hold water around here.” Cheryl was truly struggling. She knew her team needed to make some changes, but she knew she had to make some changes first.

“So, what are you going to do differently?” I repeated.

“It’s almost like I have to do everything differently. The worst part is, that I can look at a problem and immediately know what to do. But I am going to have to lead my team through the problem solving process to make any headway with them. It just takes so much time.”

“Cheryl, sometimes you have to slow down before you can go fast?”

“I know,” she replied.

“So, what are you going to do differently?”

“First, I am going to have to listen more and talk less.”

“Good. When is your next team meeting?”

“Tomorrow.”

“Let’s meet about a half hour before and talk about how that meeting is going to be different.” -TF

A Tough Session

Cheryl was waiting in the conference room when I arrived. I could see that her meeting had some unexpected twists.

“I felt like I had been fed to the wolves,” she started. “You were right, they said the problems with the finished goods were my problems. They said that I was responsible for the 2 percent increase in failure rate.”

I nodded. “So, how did your stomach feel?”

Cheryl looked genuinely pissed, but maintained her composure. “It was upside down. You could have cut the tension with a knife.”

“That’s good,” I said. “When your stomach is upside down, you are almost always talking about a real issue that needs to be out on the table.” Cheryl may have been looking for sympathy. “So, what did you say?”

“I practiced that stupid speech we talked about, so that is what I said. I told them that I needed their help. It felt strange. I didn’t like it. I felt like I was leaving my reputation totally in their hands. I felt like I was losing control.”

“And how did they respond?” I asked. “Did they argue with you?”

“Well, no,” Cheryl replied. “They were mostly silent. Then Hector pulled one of the parts from the reject pile. He pointed out a burr that was in the same place on every part. Sammy spoke up and said they had run short on that same part the week before. Get this. Because they were short, they used the rejected parts to finish the batch.

“They said they would have asked me what to do, but that I had been yelling at them, so they all kept quiet.” Cheryl stopped.

“It was a tough session?”

“It seems I was the problem. Yes, it was a tough session.”

The Invitation

Just because Cheryl saw the light didn’t mean she knew what to do or what to say. She knew she had sounded like a critical parent and invited the response of a rebellious child.

“And now, you have a whole group of rebellious children?” I followed.

“I suppose so,” lamented Cheryl. “I think I already dug a hole for myself. How do I get out of it?”

“What could you try?” I asked.

“What if I explained the connection between bad incoming parts and the failure rate of our finished goods?”

“So, you think if they understand the logic of the problem, things might be better?”

Cheryl bit her lip on this question. “I think they already understand the logic of the problem. I also believe they think it is my problem and that I have to solve it. And they don’t seem willing to help.”

“As long as they believe you are the critical parent, it will continue to be your problem and yours alone.” I let that sink in. “You have to invite them to willingly become problem solvers. You have to invite them to willingly become accountable for the solution.

“I don’t know what to do. When I got here, the failure rate was 18 percent. Now, the failure rate is 20 percent. I need the team’s help. But, I don’t know what to say.” Cheryl was disappointed in her setback, but determined to make some headway.

“Tell them just what you told me,” I responded. “Get your team together and give them that same short speech.

When I got here two months ago, the failure rate on finished goods was 18 percent. I have tried some things, but the failure rate has increased to 20 percent. If we are going to solve this thing, I need your help. I need your ideas. I need your follow-through. I cannot do this myself.

“Then call a meeting for 9:00a tomorrow. Ask each team member to come prepared to talk about ideas that may improve the failure rate. Let’s see what happens.” -TF

The Tour Begins on Saturday

He will not be there.

There comes a time when every team loses its star player. On your teams, it happens. In your company it happens.

I know the lump in the throat when, from across your desk, your star player tells you she is leaving. Moving to Iowa. Retiring. Changing careers.

We cannot stop her, in fact, we wish her well. But, our hearts tell us life will never be the same.

Still, life goes on. Veteran managers know the clouds will go away, the birds will sing and the sun will shine again. Life goes on.

Long time readers of Management Skills Blog know of my keen interest in cycling. Each year, July turns its attention to the lessons learned in the Tour De France. Some readers may find a new appreciation for the sport. Even without Lance Armstrong.

There will be new names, just like new names in your own company when a star player leaves. Of course, they are not really new, just faces you never paid attention to before.

There will be favorites this year. On the stage with Lance in 2005 were Ivan Basso and Jan Ullrich. But there are a host of other players you will meet over the next few weeks.

My interest in this sport is the quiet teamwork required to post a win. It is not entirely visible. You might think the winner would emerge only from individual effort and the tactic would be to just “go fast.” Not the case.

My fascination is in the management lessons. Coaching, teamwork, tactics, communication, support, fitness, self-talk, discipline. We’ll have some fun over the next few weeks. The Prologue starts on Saturday, July 1. -TF

Eric’s Feelings

“Breaking the large group into smaller groups seems like a good idea,” said Rosa. We were talking about getting her department engaged in team problem solving. “I can see how that makes the contributions more anonymous.”

“It makes a huge difference. It allows the team to do something that it could never do before,” I said. Rosa’s eyes grew larger.

“What’s that?” she asked.

“Well, you know, Eric, your team’s eager beaver? When Eric has an idea, he is a little sensitive to the group’s response. Let’s say that one part of Eric’s idea has a creative spark, but the rest of the idea needs to be discarded. As long as it is Eric’s idea, the team has to tap-dance around, be politically correct and tactful. But if the ideas are flip charted from a small group, somewhat anonymous, whose ideas are they now?”

“Well, now they are the group’s ideas,” responded Rosa.

“So, if the ideas belong to the team, the team can now rip out that little creative spark, junk the rest of the idea, bolt the spark onto the back end of another idea, reverse engineer the logic and no one’s feelings get hurt.

“When it was Eric’s idea, the team couldn’t do that.” -TF

Priming the Pump

“I really feel awkward standing up in front of the group. I ask them a question and often, they just stare at me, like no one has a clue. I want them to participate, but they just don’t respond,” said Rosa. As the manager in her department, she had been trying to get more participation through team problem solving.

“Why don’t you think they speak up?” I asked.

“I don’t know,” Rosa continued. “I suppose they might be embarrassed or afraid someone will think their idea is stupid.”

“I think you are right. Fear can be very powerful. It can keep people from risking their ideas in front of a group. So, how can you reduce the fear?”

Rosa pondered the question, and then responded. “I guess I have to create a safe place, so no idea comes across as a stupid idea.”

I smiled and jumped in. “Here is something I often use. Before I ask people to respond in front of a group, I always ask them to write their ideas on paper. I call it, priming the pump. And if the group is a large group, I always bust it up into smaller teams. People are more willing to share their ideas in a small group than in a large group. Once everyone has shared their ideas in a small team, only then do I ask each team to report to the larger group. By then, most of the ideas are anonymous and the risk of embarrassment has virtually disappeared.

“When you engage your team in problem solving, an important job for the leader is to drive fear out of the room.” -TF

Connect Today to Tomorrow

“I don’t know, I just give them something to do. If they do it, maybe I will give them something else. They usually don’t step up to the plate, so I am often disappointed.” Randy shook his head.

We had been talking about emerging managers. If we can identify who they might be, then what do we do with them. How do we move them, how do we stretch them, challenge them?

Randy continued, “You would think that if they were really supervisor material, they would just pick things up and get them done. But they don’t.”

My eyes narrowed a bit. “In my experience, people don’t often think about the longer term. They think about today and that’s about it. As their manager, you often have to stretch their interest to the future. If you want them to step up to the plate, you have to ask them what their picture of the future looks like. Getting a person to step up to the plate requires a conversation. It is a conversation that connects today to tomorrow and the week after. It doesn’t start with an expectation on your part. It starts with a conversation.” -TF

Yesterday, I asked for your observations about Emerging Managers. Thanks to all those who posted their insights. I am sending a book to Linda Hedges for her contribution.

Emerging Managers

“How do you identify emerging managers in your organization? As you look around your team, what do you observe, what catches your eye?” I asked everyone to take a minute and write their ideas on a 3×5 card.

Wendy spoke first, “I watch for them in meetings. I look to see, when they speak, do other people listen? It’s funny; I am not listening for something brilliant to come out of their mouth. I observe others’ response to them. For a person to be a leader, someone has to follow.”

Marion was next, “I look for someone who asks questions. It’s easy for a person to just spout off how much they know about this or that. But if someone is asking questions about purpose, why we do things, what is the impact of a process? Not dumb questions, good questions.”

Jeremy raised his hand, “I look for someone who is thinking ahead. We may be working on something right now, but this person is two or three steps ahead, laying out material, staging equipment for the next setup, even if the next setup is tomorrow.”

I am curious. How do you identify emerging managers in your organization? As you look around your team, what do you observe, what catches your eye? Post a comment here. I have a special book on my desk for the best comment.

If you would like to view comments that have already been posted, just click on one of the links at the top of this email. It will take you to the website where you can read them. -TF