Tag Archives: test capability

Manage the Risk

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From the Ask Tom mailbag –

Question:
We’ve had to hire a lot of people this year to keep up with production and increased demand in our product. We’ve had to promote people to new levels of responsibility. Often we pick wrong. How can we know someone will succeed when we promote them? How do we test a person for capability?

Response:
Testing a person to determine their capability is counter-intuitive. I do not judge people. I did not go to school for that, I don’t have a degree in that. I am not certified by any agency to practice psychotherapy. I think I would stink at it. So, I just don’t do it.

There is something that I AM expert in. And most seasoned managers are, too. We understand the work. Work is problem solving and decision making. Given a role (to recruit, or promote), most managers have a very clear understanding of the problem solving and decision making required.

How do you test a person for capability?

You test a person for capability with project work. Every manager should constantly test every team member for capability with project work. I may not be able to judge a person, but I can certainly judge the work. When I delegate a project, I pay specific attention to the problem solving and decision making in the project. Then, all I have to do is determine if, during the course the project, the team member is effective, or not. Pretty much thumbs up, thumbs down.

Managers who constantly test their team will have a running intuitive understanding of the capability of each team member.

Here is the insight. Every manager already maintains a running intuitive understanding of the capability in each team member. Project work allows us to consciously calibrate effectiveness in specific decisions to be made and problems to be solved.

Give a person a promotion, and they fail, you have a chocolate mess on your hands. Give a person a project and they fail, you have a failed project, and, as the manager, you can manage the risk in the project.

How to Test Capability at S-IV

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From the Ask Tom mailbag –

Question:
Your post last week helped to explain our dilemma in transitioning an (S-III) Inventory Manager to an (S-IV) VP-Inventory Control role. You said we should have tested him with a project prior to promoting him. Maybe it’s not too late. I know we already promoted him, but could we give him a project as a training tool to introduce him to this new level of work.

Response:
Yes, not a bad idea. This project will give his manager an indicator of how your Inventory Manager is making this transition. The biggest difference in this transition is a subtle shift from a single system internal focus to a multi-system external focus.

  • S-III – System (creates the system, monitors the system and improves the system)
  • S-IV – Integration of multiple systems and sub-systems (attention to dependent systems, interdependent systems, contingent systems and bottlenecks)

So, here are the elements to embed in the project.

  • The project has to be real. No contrived projects as a test. If you want to build a leader, it has to be a real project.
  • Your new VP-Inventory Control needs to be the project leader, under the coaching of his manager. The VP-Inventory Control’s manager is likely to be the CEO (S-V).
  • The members of the project team need to be interdisciplinary, from functions outside of the authority of Inventory Management. As the project leader, your VP-Inventory Control will have to gain willing cooperation from the team, not as a manager, but in a cross-functional role as project leader (prescriber authority). He will have to negotiate with each project team member’s manager for their participation.
  • To be effective, the VP-Inventory Control will have to understand how separate systems impact each other.

Here are the learning objectives of the project (how to evaluate).

  • How well does the VP-Inventory Control understand the systems outside of inventory control? How does he seek to understand those systems? How does he speak with others and ask questions outside of inventory control?
  • How well does the VP-Inventory Control select people to be on the project team? How does he staff the project team? How does he anticipate the input he will need from others outside his own area of expertise?
  • How well does the VP-Inventory Control state the mission of the project, gain willing cooperation from others where he is NOT their manager?
  • How well does the VP-Inventory Control negotiate with peers in the organization to use their resources to accomplish project goals?

It might have been helpful to engage in this type of project prior to the promotion. But, this project can still be helpful to the new VP’s manager (likely, the CEO).