Does Rudy Have It?

Greetings from San Diego, CA.
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“So, let’s get back to Rudy,” I redirected. “Why haven’t you put Rudy in charge of the system before?”

“No, no, I told you, I will put Rudy in charge of the system,” Jonas backpedaled.

“That wasn’t my question. Why isn’t Rudy already running the system?”

Jonas cocked his head in thought. He was mulling over something that he had, indeed, already thought about. “You are right. I never asked Rudy to run the system, because I didn’t think he had it in him. Don’t get me wrong, Rudy is probably the best supervisor we have. But I don’t know if he is ready for more responsibility.”

“How do you know?”

“I don’t know, really. It’s just a gut feeling.”

“So, let’s see if we can measure that gut feeling of yours. By the way, I know Rudy, and I think you are right. I don’t think he is up to the responsibility of piecing together your system. But let’s see if we can measure that level of responsibility, using Time Span, to see if Rudy stacks up.” -TF

Working on the System

Greetings from San Diego, CA.
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“No one is in charge of the system,” I stated flatly. “If you had to pick someone to be in charge of the system, who would it be?”

Jonas mentally ticked through his supervisors. “Well, I guess it would be Rudy.”

“Then why haven’t you put Rudy in charge of the system, before?”

“Well, I’ll be honest with you. I just didn’t think I needed a single person accountable for the system,” Jonas observed. “I thought everyone would figure it out.”

“Jonas, you have a headcount today around 80 employees. For your company to grow, to fix these issues, what has to change? What has to change for you to move your company to the next level?”

“I have to make someone accountable for the system.”

Who’s Running the System?

Greetings from Boston, MA.
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Jonas was perplexed. “Maybe I do have the wrong heads working on the problem,” he admitted. “But, if I have to get involved, what do I need them for?”

“That’s an excellent starting point,” I replied. Jonas looked puzzled.

“What do you mean?” he asked.

“What do you need them for?” I repeated his question.

“Well, they’re, they’re supervisors. They make sure the work gets done,” Jonas concluded.

“And are they getting all the work done in each of their areas?”

“Yes, but it’s just not coordinated. There isn’t a system.”

“So, who is in charge of the system?” I queried.

“Well, no one, really. They are just supposed to get together and figure it out, but they don’t communicate. It’s really a communication problem.”

“So, who is in charge of the system?” I asked again.

Jonas stopped. Then slowly spoke. “Well, no one, really.”

Whose Head is Working on the Problem?

Greetings from Boston, MA. Making a quick trip up the East Coast, then out to San Diego. Eight workshops this week on my favorite subject. Elliott Jaques and his research on Time Span.
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“How big was your company five years ago, and how big is it now?” I asked. “And what have been the growing pains getting here?”

“It’s people,” Jonas replied, “always people.” Jonas runs a small company with 80 people, up from 40 five years ago.

“How so? People is a pretty generic response.”

“Well, when we were small, it was a struggle just to get the work done. Now, we have plenty of horsepower, we have even documented our processes, but things are more complicated. Sometimes we hit a home run. Other times, we simply drop the ball. I think it boils down to communication problems. People don’t seem to talk to each other when they need to. Our supervisors seem to worry about their own little area and just assume the other departments will pick up the pieces. Well, they don’t!”

“How much is this costing you?” I probed.

“I can’t really put a number on it. The margin gets lost in rework, delays and idle time. You know, when we have people scheduled to work, but no work stacked in the queue. Or we have too much work scheduled for Thursday and Friday, so we end up with overtime on Saturday.”

“How have you tried to fix it?”

“I don’t know, I get all my supervisors together and they say they have it under control, but the next day, there is some big snafu.”

“Do you think, maybe, you have the wrong heads working on the problem?” -TF

Why Do I Give Two Hoots?

“And there is nothing wrong with Performance-Reward (Work=Paycheck). It is the contract that we make with employees. They show up each day and do their best in exchange for the agreed-upon compensation.” To support their continued growth, companies should also consider offering corporate skills training.

Helen looked down, picturing something.

“I know you see yourself as a Motivator,” I continued. “And here is why Motivation is so important for managers.

“I asked you before, if I was getting the Performance I wanted, as a Manager, why did I give two hoots whether it was Motivation or Manipulation (Performance-Reward). Here is why.

Performance-Reward requires you, the Manager, to be present, either physically present or present-by-threat, meaning, you will be back to check on things. So, Performance-Reward requires the proximity of the Manager.

“Secondly, the duration of the behavior is short, happens only to the specification required to get the reward. And if something happens to threaten that reward, diminish that reward, delay that reward, the performance stops.

“And that’s why Motivation is so important. As a Manager, we need sustained performance even when we are not around. We need more than Performance-Reward.” -TF
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Our next Leadership program in Fort Lauderdale kicks off next Wednesday, November 7. For more information, visit www.workingleadership.com.

Performance-Reward

“I just don’t like to think of myself as a Manipulator,” Helen decried. “I want to believe that, as a Manager, I am perceived as a Motivator.”

“Great cover-up, isn’t it?” I smiled. “Listen, Helen, I am not suggesting that you do things, as a Manager, through deceit and trickery. What I am saying is, don’t fool yourself (11th commandment). Most of what we do is Performance-Reward or Underperformance-Reprimand, external inducements to get desired behavior.

“So, tell me, Helen, is manipulation necessarily a bad thing?”

Helen paused. “I just don’t like it. It doesn’t sound good.”

“Have you ever been working on a project, where you needed everyone to stay an extra half hour, to staple and bind all the reports, or to get a truck loaded with an emergency shipment to a customer; a situation where you needed just that extra bit of effort? So you tell everyone that you are ordering in a pizza, if they would just stay on for the half hour?”

“Well, sure, it happens, but what’s wrong with that?” Helen replied, then chuckled. “It’s a good thing my team likes pizza.”

“Exactly, just understand it is Performance-Reward. It is NOT Motivation.” -TF
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Our next Leadership program in Fort Lauderdale kicks off next Wednesday, November 7. For more information, visit www.workingleadership.com.

Manipulation

Helen’s face dropped. Her smile extinguished.

My words, “Sounds like manipulation to me,” rang in her ears.

“But, but, what do you mean?” she gasped, not in desperation, but surprise.

“I mean, most of the things we do as Managers, fall in line with manipulation. We create expectations of performance, we get the performance, the team member gets a reward.

“Or more clearly, we create expectations, if we don’t get the performance, the team member gets reprimanded. Either way you look at it, most of what we do as Managers, is manipulation.” -TF

Behavior That Gets Rewarded

“Well, I certainly don’t manipulate my team members,” Helen insisted. “I like to think that I motivate them to get the work done.”

“Tell me, how do you do that?” I asked.

“Well, I think it begins on their first day at work. Our orientation does a really good job of explaining to them our philosophy as a company, our mission in the marketplace, where we standout against our competitors. Then, everyone, no matter what their role, goes through a pretty intensive training program, to make sure they have the skills they need to be successful. In my opinion, it’s pretty motivational.”

“How so?” I probe.

“Once they come out of training, they have to pass some competency tests, to make sure they actually have the skills they need. If they do that, they immediately get a pay rate increase, from training pay to Pay Band I. Our training pay is just above minimum wage. Pay Band I is calculated based on their actual role, their job description. It’s beginner’s pay, but it’s a step up, so immediately, they are rewarded for their efforts.”

“So, if they successfully complete their training program, they receive a reward in the form of a pay increase?”

“Yes,” Helen replied, smiling and nodding.

“Sounds like manipulation to me,” I observed. -TF

Carrot or Stick?

“So, what’s the difference between motivation and manipulation?” I asked.

“My kid is in the back seat of the car, and I ask him to put on his seat belt. I tell him that if he puts it on, we will go get ice cream as a reward.

“What is it? Motivation or manipulation?” The class sits on the question. Several want to leap out of their chairs with the answer, but they know it will make them a target for the discussion.

“My kid is in the back seat of the car, and I ask him to put on his seat belt. I tell him that if he doesn’t put it on, he won’t be able to play on the computer tonight.

“What is it? Motivation or manipulation?”-TF
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Our next Leadership class in Fort Lauderdale kicks off November 7, 2007. For more information, visit www.workingleadership.com.

My Contribution

“Oh, man, they did it again!” exclaimed Ralph, covering his face.

“And how did you help them screw up?” I asked.

Ralph peeked between his fingers. “What do you mean? I didn’t have any part in this.”

“I know, I know,” I agreed. “But if you did contribute to the problem, what was it?”

Ralph started to chuckle, hands now propped on his hips. “Well, if I did have a hand in this, it was picking this group of knuckleheads in the first place. And I probably didn’t explain what needed to happen very well.”

“Indeed. As a manager, before we jump to blame the team, it is always important to ask the question.

“How did I contribute to the problem?

“The Manager is usually at the core of what went wrong.” -TF