Category Archives: Motivation

Training Magic

Irene was so proud. She pulled me toward her office, anxious to show me the new training manual she was using out in the service bay.

Busting tires, rather, mounting tires on heavy equipment is hot, sweaty, dirty, thankless work. Done wrong, a number of things can happen and all of them are bad. Irene worked in the training department, hardly a hands-on position, yet, she was expected to create an effective training program.

Her solution. Buy six disposable cameras and have the crew shoot their own pictures of how things should be done and how they should not be done. In all, they shot close to 150 pictures and selected 80 for their training “manual.” The crew gathered around a large table and put the photos in sequence, scrawled captions on 3×5 cards and mounted everything on stiff paper. Irene had the whole collection bound into a 3-ring binder and painted the crew’s name across the cover.

I borrowed the book, with Irene’s permission, and headed for the service bay. As soon as I came through the door, a team member spotted the “manual” under my arm. I motioned an invitation and four of the crew came over. For the next ten minutes, they explained how they had put the book together, which parts were the best and which pictures they had taken.

When was the last time your team got that excited over a training manual? Total cost $160. -TF

Treating Team Members in Color

Simon moved quickly down the hallway. Morale was down. “I just don’t understand,” he said, “Our hotel managed a five star rating last year. I would think the staff would be proud of what they accomplished.”

“Show me around,” I insisted. “Let me look. I will tell you what I see.”

As we walked, I noticed the posh lobby and beautiful appointments of the hotel. It was truly wonderful. But then, I asked to see the work areas behind the forbidden doors that say Employees Only. That is where it hit me. The contrast was amazing; like we had been transported to a different place on earth. It was clean, but stark. Away from the warm glow in the guest areas, team members were bustling around bare cinder block walls lit by harsh fluorescents. The air was still and clammy. Team members, each, had their name scrawled on a piece of tape slapped on a gray metal locker.

It struck me that we treat our customers in color while we treat our team members in black and white.

Do the surroundings in your workplace have an impact on your productivity? Does beauty in the workplace have a positive impact? Look around your workplace. Are you treating your team members in color or black and white? -TF

One Small Word

I was sitting in the back of the room, listening to Brian.

“I know you guys have been working hard to meet our quota this quarter, but we still need to do more. That means we work this Saturday.”

I cringed. Brian’s team was launching an impossible product in an impossible market and they were winning. With one word, Brian took their energy and reversed it. He used the word, “but.” With that one word, he told his team that all their hard work was for nothing and because of that, they were going to have to work Saturday.

Change that one word to “and.”

“I know you guys have been working hard to meet our quota this quarter, and we still need to do more. That means we work this Saturday.”

We are still working Saturday, and we acknowledged the effort. Does this make a difference? With my team it does. -TF

Fix What’s Wrong

“I just wanted to tell you that I have to give my two weeks notice. I found another job that pays more money and I can’t turn it down.” There was an awkward silence as Barbara tried to gather her thoughts to respond to Howard, her best lead technician.

Her first instinct was to find out how much more money and counter the offer, persuade Howard to stay. Patience got the better of her and she replied, “Howard, I know this was a tough decision for you. I also know that decisions like this are complicated and rarely determined by a single factor. You said you were leaving for money, but I have to believe there may be other reasons, too. Since you have made a decision to leave, would you do me a favor and spend some time talking about things we could do differently around here. Your thoughts might make a difference to your other team members.”

Countering an offer for higher wages seldom works. There are usually other more compelling circumstances that drive a team member to another company. As the manager, if you cannot improve those circumstances, more money will only delay the inevitable. First, you have to fix what’s wrong. -TF

Reserve Power

Saturday was 75 miles downwind into Key Largo and Sunday was 75 miles back, into the teeth of the same blustery wind-gift from the day before. The event was the MS-150 to raise money for Muscular Dystrophy.

At the end of a single day cycling event, the bike is parked, muscles stretched and beer consumed. A multi-day event requires a different strategy, a strategy called Reserve Power.

On the second day, through a particularly gusty stretch, leaning into the handlebars, turning 105 cadence, it occurred to me how often projects go this same way. Anticipated energy and resources are consumed, yet the project continues. Overtime cranks in and phone calls home tell of delayed dinners.

Often in management, we focus on tangible resources, raw goods and machine capacity. An important area we often miss is the management of energy. This is seen in morale, momentum and enthusiasm.

On a bicycle, running out of energy is called bonking, and once bonked, recovery to continue is rare and performance dramatically compromised. As a manager, be aware of the emotional energy of your team. Manage that energy. Build reserve power. -TF

Bringing Personal Lives to Work

Adrian was almost beside himself. I say, almost, because he was trying to be so logical about it. “Why is it that people always seem to bring their personal lives to work?”

“Adrian, I have found that people bring their personal lives to work, because they have personal lives.”

This notion that we can separate our business and personal lives is somewhat absurd. There is nothing that impacts someone’s professional life as an issue occurring in their personal life. As managers, we always seek high levels of performance, yet often attempt to remain ignorant about those circumstances that influence performance the most. A manager unaware of a health issue, a marital circumstance or a drug problem will likely be befuddled and unable to anticipate or compensate when performance drops off. Effective managers know their team members, the whole person, the whole person who comes to work everyday. -TF

Harvey’s Hook

The ball lifted off the tee, almost with a wobble before moving sideways from right to left, arching into moderate grass off the fairway. Harvey’s next swing was vertical, over his head, then smack into the turf at his feet.

“Who were you thinking of?” I asked.

“No one. What do you mean? It was just a lousy shot.”

“I mean your second swing. Who were you thinking of?”

“Ah, I was just letting off steam. I wasn’t thinking of anyone.”

“Well, if you were thinking of someone, who would it be?”

“I don’t know. I was thinking about the guy who taught me how to play. He would have been a little disappointed.”

“Who is this guy? Do I know him?”

“No, he was a pretty old guy when I learned. And I was only nine years old.”

“I was just curious.”

Kurt Lewin tells us that individual action is a myth. Our behavior is always influenced by groups or individuals, even if they are not physically present. To gain insight into a person’s behavior, all you have to do is find out what group or person the individual has in mind.

Who do you have in mind, that is affecting your swing? -TF

A Hanging in the Morning

If compliance in the workplace were good enough, then perhaps Wyatt Earp was right. “Nothing focuses the mind like a hanging in the morning.”

Yet, compliance is only the first stepping stone toward an attitude of commitment. If compliance is all we get, then managers can expect directives to be short-lived and require the omnipresence of the manager, either in person or by remote control cameras, color, of course.

We can talk all warm and fuzzy about commitment and compliance, but it boils down to these two things, time frame and proximity of the manager. If all I need is short term compliance and I plan to be there to drive the bus, compliance works just fine. If I need everyone to stay an extra half hour to help me pack some boxes, then I am ordering pizza to make sure I get the compliance I need to get my boxes packed.

However, if I need long term energy to be sustained on a project when I am not there, out of town on a sales call, then, as a manager, I need commitment. Compliance and pizza don’t work. Commitment behind an initiative lasts longer and requires less of my presence as a manager. -TF

What’s Stopping Us Now?

Ask these two questions.

1. Where do we want to go?
2. What’s stopping us?

That second step is very interesting. What is stopping us? When you examine the list of what is stopping us, you discover it to be a list of beliefs. They sound like reasons, sometimes excuses, but on closer examination, beliefs.

  • We don’t have enough time.
  • The person doesn’t have the right skill.
  • We don’t trust the person to do it.

Are these reasons, excuses or beliefs? As the list grows longer, it reveals the truth. Most reasons why we don’t take action has to do with the beliefs we hold as managers. To really make headway, we have to look at our beliefs, understand that the reason is ONLY a belief, and that the belief can be changed.

We don’t have time. (You haven’t made this a priority.)
The person doesn’t have the right skill. (They will learn the skill through this delegation.)
We don’t trust the person to do it. (You haven’t set up a feedback system to monitor positive progress.)

It is just a belief. Change it. -TF

No Drill Sergeants in the Jungle

Drill sergeants yell and scream and get results. Why can’t a manager?

Most of us have either worked underneath or know a manager who behaves like a drill sergeant. The descriptions come easy. He runs a tight ship. He manages like his haircut.

But, it occurred to me, there are no drill sergeants in the jungle. Let’s say a squad is on patrol in hostile territory and one team member falls behind, cannot keep the pace. There is no drill sergeant around to demand 50 pushups. There is no yelling in the jungle. Communication may be whispered or signaled, but there is no “I can’t hear yooouuu!”

Drill sergeants work in an artificial environment called training. Their purpose is to instill discipline to exact trained behaviors. Managers work in the jungle. It’s real in the jungle. Production is real. Quality is real. Customer satisfaction is real.

As a manager, the next time you have an urge to yell like a drill sergeant, you might find a whisper more effective. -TF