Tag Archives: follow-up

Who Let Who Down?

Glen was working late. “What’s up?” I asked.

He stared at a project book on his desk. Not in a jovial mood, he took in a long breath and a measured exhale. Blood boiled behind his eyes, betraying his exterior composure.

Finally he spoke, “I thought this project would be done by now, but it’s not. It is due at the client tomorrow morning at 8:00, and is only half finished. My team let me down.”

“Who was the project leader?”

“Andre,” he replied.

“And what did Andre say?”

“Funniest thing. He said he knew the deadline was tomorrow, but since I never came around to check on the project, he didn’t think it was important anymore, he didn’t start on it.”

“So, where is he now?”

“Finishing a different project from another project manager, in Kansas City. Looks like I will be here until midnight.”

“So, tell me, Glen. What happens to the importance of any project when the manager fails to follow its progress?”

“I know. At first I was mad at Andre, but it’s my own fault. I set follow-up meetings and just blew them off. Now I have to pay.”

“And next time?”

“Next time, I will make the follow-up meetings, instead of having to finish the project on my own.”

Not Sophisticated, but Effective

“It seems we just get so busy that we forget to have follow-up meetings about our annual plan,” said Joyce. “We get busy, and before you know it, summer’s almost gone.”

“Do you have a 2013 calendar?” I asked.

“Well, yes, I think I have three.”

“Well, pick the one you are going to use this year and call a meeting,” I said. “And tell everyone to bring their calendars. This is not a very sophisticated management skill, but it works every time. Right, now, while your annual plan is fresh on everyone’s mind, schedule your follow-up meetings.

  • April – half day to review first quarter.
  • July – half day to review second quarter.
  • October – half day to review third quarter.

“Get them on the calendar, now, so as time marches on, those dates are already protected.

“Schedule one to two full days in December to review the fourth quarter and to finalize plans for 2014. That’s it. Now, you have a follow-up plan in place. You will get busy, that’s why you have to schedule this stuff, now.”

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Grooved Habits

“Where we drop the ball is follow-up.” Nathan shook his head from side to side. “We are pretty good at setting goals, but as soon as we’re done with that, life goes on and we forget all the hard work and time we spent planning.”

“What habits do you need to create,” I asked.

“What do you mean?” Nathan looked puzzled.

“Follow-up is not just a ball that gets dropped. As a management skill, it is a way of life. I always look for habits. What are you not doing as a routine that stops you from following up?”

It was like a smack in the forehead with a beer can. “I see where you are going with this,” Nathan said, still shaking his head. “We usually have a short huddle meeting every Friday to follow-up on the promises we made to ourselves. Ever since the holidays crept up, we just stopped having the meetings.”

“What’s on your schedule this Friday?” I quizzed.

Nathan was quick to respond, “I think we should have our regular Friday huddle meeting.”

Sometimes effectiveness has nothing to do with being brilliant, but only in continuing to do the things that work.
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Hiring Talent 2013 kicks off on January 25. Pre-registration is open now.